ArchiveFormer flatConsolidation plan

The loose folders in My Drive, and where they should go

Nothing is loose in My Drive. The documents are in the Wazoku OneDrive under Organisation Docs\Personal Finance — eight numbered folders, already well organised. This is a migration out of the employer tenant, not a reorganisation.

A likely answer to open question 6

The former flat probably explains the Haringey correspondence

Council tax is demonstrably Lewisham at £228 a month, yet Haringey portal emails still arrive. The real folders are 5. Property\Flat, Flat 13 and Remortgage inside the Wazoku OneDrive, which suggests a previous property, and a previous address in Haringey would account for it cleanly.

Four years of bank data show no second mortgage, no letting agent, no rental income and no Haringey payments — so if the flat was sold before January 2023, it is archive material rather than anything live. The completion statement would confirm it, and if there was a capital gain the records matter for as long as HMRC might ask.

Proposed structure

One location, stable order

Numbered prefixes because Drive sorts alphabetically, and a fixed order you stop having to think about is worth more than alphabetical accuracy. Nothing is deleted — everything lands somewhere.

H:\My Drive\Family Admin\
  CLAUDE.md
  admin-hub\          ← drop-in, self-contained
    raw\  data\  scripts\  site\  docs\

  Suggested folders for the documents themselves.
  Nothing below is based on your actual Drive — this build
  has never seen it. Run scripts/index_documents.py first,
  then adapt these names to what is really there.

  01-house\
  02-money\
  03-insurance\
  04-medical\        register only
  05-succession\
  06-identity\       restricted
  99-archive\

How to run it

Dry run by default

The script never moves anything unless you pass --apply, and it writes a reversible log of every move so you can undo it.

cd "H:\My Drive\Family Admin\admin-hub"

python3 scripts/migrate.py              # audit + dry run, moves nothing
python3 scripts/migrate.py --execute    # copies from OneDrive to Family Admin
python3 scripts/migrate.py --verify     # compares counts and bytes
Before you run it with --apply

Let Drive finish syncing, then check the plan

Moving files inside a synced folder makes Drive re-index them, which is fine but noisy. Do it when you're not mid-upload, and read the dry-run output first — the script sorts by filename, so anything ambiguously named will land in 99-archive for you to place by hand rather than being guessed at.

Google Drive keeps 30 days of version history and a trash, so this is recoverable even without the log. But the log is faster.

Documents to find here

Former flat

  • Sale completion statement Confirms the date and settles whether Haringey is historical.
  • Flat mortgage redemption statement Also worth checking it is definitively closed.
  • Any capital gains calculation or CGT return Keep for as long as HMRC could enquire.
  • Original purchase documents and improvement receipts These are what a CGT calculation is built from — don't discard.
  • Leasehold documents, service charge and ground rent history

Still unexplained

  • HSBC £519.96 a month on the business account, ref 40043791879960 £6,240 a year, flat to the penny — a loan or finance agreement with an end date. Look in 03-finance\musical-dice once sorted.